Privacy policy
Last updated: 13 November 2026
Who we are
MedLink International for Medical Education & Innovation, a Romanian non-profit association, is the controller of the personal data described in this policy. Registered office: Primăverii Street no. 8, Apt. 179, Cluj-Napoca, Cluj County, Romania. Tax ID (CIF): 40129722. Email: office@medlinkassociation.com.
We have not appointed a data protection officer. Write to the address above about anything in this policy.
What this policy covers
This policy covers the website medlinkassociation.com, its contact form and the emails you send to the address shown on it. The website has no visitor accounts, no newsletter and no analytics.
Server logs
When you open a page, the server records your IP address, the date and time, the page you requested, the page you came from and your browser’s user agent.
We use these records to deliver the website, keep it secure and find errors. The legal basis is our legitimate interest in running a secure website (GDPR Art. 6(1)(f)).
We keep server logs only as long as we need them to keep the website secure and to find errors, and then we delete them.
Messages you send us
When you use the contact form, we receive the topic you choose, your name, your email address, your organization if you give it and your message. The form also records the date, the time and the page it was sent from, and the server records your IP address and browser with the message.
The form sends your message by email to office@medlinkassociation.com and keeps a copy in the website’s dashboard, so that no message is lost if an email does not arrive. Only the people who manage the website can see these copies.
When you write to office@medlinkassociation.com directly, we receive your email address, your name if you include it, your message and any attachments.
We use these details to answer you. When you propose a partnership, a speaker or a project, we also use them to discuss the proposal with you. The legal basis is our legitimate interest in answering messages (GDPR Art. 6(1)(f)) and, for a proposed collaboration, steps taken at your request before an agreement (GDPR Art. 6(1)(b)).
We keep a conversation, including the copy in the dashboard, only as long as we need it to answer you and to follow up on your request. If it leads to an agreement, we keep what the law requires for that agreement.
You are not required by law or contract to give us any data. If you do not write to us, we cannot answer you.
Who receives the data
Romarg SRL (Brașov, Romania) hosts the website and the mailbox and processes this data on our behalf.
We do not sell personal data or share it for marketing. We disclose it to public authorities only when the law requires it.
The website and the mailbox are hosted in Romania. We do not transfer personal data outside the European Economic Area.
Your rights
You have the right to access your data, to have it corrected or deleted, to restrict or object to its processing and to receive it in a portable format. To use any of these rights, write to office@medlinkassociation.com. We answer within one month.
You can also complain to the Romanian data protection authority, ANSPDCP (www.dataprotection.ro), or to the data protection authority in the country where you live or work.
We do not make automated decisions about you and we do not create profiles.
Cookies
Visitors to this website receive no cookies. The website has no analytics, no advertising and no social media plugins, and it loads its fonts, images and scripts only from medlinkassociation.com.
Only people who log in to edit the website receive the WordPress cookies that the login needs:
Keep the editor logged in. They last until the browser closes, or 14 days when the editor ticks “Remember me”.
Shows that the editor is logged in. Same duration.
Checks that the browser accepts cookies. It lasts until the browser closes.
Remember the editor’s dashboard preferences for one year.
Links to other websites
Some pages link to other websites, such as the Well-Being for Doctors conference. Those websites have their own privacy policies.
Changes to this policy
We update this policy when the way we process personal data changes. The date at the top shows the last update.